Manage leave from annual entitlement to the teaching schedule.
Maintain leave entitlement for the relevant year and review self-service requests alongside overlapping appointments. The request retains its decision status; arrange changes to affected lessons separately with your team.
Check entitlement for the selected calendar year
A standing default may not suit every year of someone’s employment. Set the default entitlement in the staff profile and enter a different value for a particular calendar year when needed. For example, record an agreed entitlement for the joining year without changing the default for every following year. The leave overview uses the entitlement for the selected year. You must establish the basis for that setting first. The software manages the value entered; it does not determine the correct individual entitlement or provide a legal calculation.
Review the request alongside existing lessons
Having sufficient leave entitlement does not explain how scheduled lessons will be covered during an absence. The instructor submits a self-service request; review its dates and the displayed overlaps with existing appointments. Then approve it or decline it with a comment. For example, establish who could cover the planned driving lessons before deciding. The request and decision remain visible. This requires the responsible management access with full school permissions. Closed beta leave management supports that discussion, while your team remains responsible for assigning the affected lessons.
Finish the schedule after approving leave
Approving leave and changing the lesson schedule are separate steps. After approval, review existing appointments affected by the absence and decide on cover, a different time or cancellation. Approved absences are considered when calculating bookable slots, while existing lessons need separate attention. For example, after discussing cover, assign an already scheduled lesson to another instructor and check their resources. The calendar then reflects the arrangements your team has made. This operational follow-up is required: approving leave does not automatically cancel or move an existing appointment.
Requirements and boundaries
Half-day requests and automatic public-holiday calculations are not available.
Frequently asked questions
Can instructors withdraw a leave request that is still pending?
Yes. Instructors can withdraw their own pending requests through self-service. They can cancel an approved absence themselves only if its first day is today or in the future.
What happens if I remove a year-specific entitlement setting?
That calendar year uses the default entitlement from the staff profile again. Review the annual overview afterwards to ensure the value used matches your agreed basis.
How do we get access?
Driving school management is in closed beta. Apply with your school; scope, setup and admission are discussed. No immediate access.
Help shape the management beta.
We discuss scope, setup and conditions before arranging participation. Applying does not activate access.